Glossary

Every term you will meet in Kapda Stock — trade words, GST terms and app-specific names — explained in one line each.

Terms are grouped by topic. Where a term has its own page, the entry links to it.

Selling & billing#

Term	Meaning
POS	Point of sale — the counter billing screen. See POS billing.
Invoice	A tax invoice for goods sold. Counts towards your plan's monthly invoice limit.
Proforma invoice	A preliminary bill issued before the sale is final. Does not count towards the monthly invoice limit and is excluded from sales reports.
Quotation	A priced estimate sent to a customer; it can be converted into an invoice or order. See Quotations.
Sales order	A confirmed order that will be fulfilled and invoiced later. See Sales orders.
Cart hold	A POS cart parked so another customer can be served, then resumed from Held bills by the member who parked it.
Sale return	Goods a customer brings back; stock comes back in and money goes out as a refund or credit. See Sales returns.
Refund	Money returned to a customer after a sale return.
Credit note	A document reducing what a customer owes (issued for a return or price correction).
Udhaar / credit	Selling now and collecting later. The unpaid amount sits on the customer's ledger. See Payments & credit.
Customer ledger	The running Cr/Dr statement for one customer — invoices, payments, returns and credit notes.
Customer pricing override	A special price for a specific customer on a specific product.
Offer / coupon	A percentage or flat discount with an optional code, minimum bill, cap, usage limit and validity dates; the cashier applies it at POS by entering its code. See Offers & promotions.
Invoice template	The layout used when an invoice is printed or exported to PDF. See Invoice template designer.
Numbering sequence	The prefix and counter that generate invoice, quotation and order numbers.
UPI QR	A scannable code on receipts that opens GPay, PhonePe, Paytm, BHIM or any UPI app with the amount pre-filled.
Thermal receipt / ESC/POS	The 80 mm paper receipt printed on a thermal printer using the ESC/POS command language. See Printing & PDF.

Inventory & production#

Term	Meaning
Product	An item you sell. Has a category, HSN code, GST rate, unit and price. See Products.
Variant	A colour / size / design of a product with its own stock and barcode.
Unit	How a product is measured: PCS, MTR (metre), KG, DOZEN, SET, BOX, ROLL or YARD.
Fabric roll (than)	One physical roll of fabric, tracked by its own roll number, so you know which roll a cut came from.
Remnant (chindi)	A short leftover piece of a roll — automatically flagged once a started roll falls to 2 units or 10% of its original length, whichever is larger.
Stock transaction	Any movement of stock in or out, with a reason (sale, purchase, adjustment, return, job work…). See Stock adjustments & movements.
Reorder level	The stock quantity below which a product is considered low stock. See Low stock & reorder.
HSN code	Harmonised System of Nomenclature — the 4–8 digit code that classifies goods for GST. Textiles fall in the 5001–6310 range. See HSN codes & GST rates.
Barcode	The scannable code printed on a product label; POS looks products up by it.
Bulk import	Loading many products at once from a spreadsheet. See Bulk import.
Supplier	A business you buy from. Has its own ledger. See Suppliers.
Purchase order (PO)	An order you place with a supplier. See Purchase orders.
GRN (goods received note)	The record of goods physically received against a PO; it adds stock.
Debit note	A document reducing what you owe a supplier — for example for damaged fabric.
Karigar	An artisan or contractor who does job work (stitching, dyeing, embroidery).
Job work	Material sent out to a karigar and finished goods received back, with the karigar's wages tracked on their ledger. See Job work (Karigar).

Finance#

Term	Meaning
Day book	The day's cash-in and cash-out, closed automatically every night. See Day book.
Money account	A cash box, bank account or wallet whose balance the app tracks.
Money transfer	Moving money between two money accounts (for example cash deposited into the bank).
Expenditure / expense	Money spent on something other than stock (rent, salaries, electricity…), filed under an expenditure category.
Drawing	Money the owner takes out of the business for personal use.
Reserve	Money set aside within the business for a purpose.
Financial year	The April–March year Indian businesses report in.
Month lock	Freezing a completed month so its entries cannot be edited.
Trial balance / P&L / balance sheet	The three standard statements. See Finance overview.
Tally export	An export of your entries formatted for Tally accounting software. See Tally export.
Commission	An amount earned by a salesman on a sale, according to a commission rule.

GST & compliance#

Term	Meaning
GSTIN	Your 15-character GST registration number. The first two digits are your state code.
CGST / SGST	Central and State GST — charged together on sales within your state.
IGST	Integrated GST — charged on sales to another state. The app picks CGST+SGST or IGST from the customer's GSTIN. See GST basics.
E-invoice / IRN	Under GST rules, an invoice registered on the government's Invoice Registration Portal (IRP), which returns an Invoice Reference Number and a signed QR code. See E-invoice (IRN) for what the app does and does not do.
E-way bill	Under GST rules, a document generated on the e-way bill portal for moving goods worth more than ₹50,000, with a validity period. See E-way bill for what the app does and does not do.
GSTR-1 / GSTR-3B	The monthly GST returns. The app prepares the figures from your invoices; your CA files them on the GST portal. See GST returns & filing pack.
GST output	The tax you have collected on sales — the number your returns are built from.

Messaging & automation#

Term	Meaning
WhatsApp Business (Cloud API)	Meta's official API for sending WhatsApp messages from a business number. See WhatsApp.
Message template	A pre-approved message layout (with placeholders) that WhatsApp requires for business-initiated messages.
Scheduled message	A message queued to go out at a chosen time.
Recovery action	One step in the automated udhaar follow-up — a reminder, a payment link or an AI call. See Payment reminders.
Promise to pay	A date a customer has promised payment by; follow-ups pause until it passes.
AI call / call script	An automated voice call placed through your Retell AI account, following a script you configure. See AI calling.
Announcement	A message from the Kapda Stock team shown in the notification bell.

Team & account#

Term	Meaning
Owner (SUPER_ADMIN)	The person who signed up. Has full access and cannot be edited by anyone else.
Role	Owner, Admin, Manager, Salesman or Cashier — sets a member's overall tier. See Roles.
Module access	The per-member matrix that sets each section to None, Read or Write. See Module access matrix.
Read-only tier	Cashier and Salesman — they can view but never change records.
Employee	A staff record (for attendance, leave and salary) — separate from a login account. See Employees.
Attendance / leave policy	Punch in/out records and the leave rules that apply to employees.
2FA / TOTP	Two-factor authentication using a six-digit code from an authenticator app. See Security & two-factor auth.
OTP	A one-time code sent by email to reset a password.
Business username	The short handle that identifies your business at login. See Business username.
Support ticket	A help request raised from inside the app. See Support tickets.

Subscription#

Term	Meaning
Plan	Growth, Professional or Enterprise. See Plans & limits.
Billing cycle	Monthly or yearly.
Plan limit	The maximum team members, products or invoices per month for your plan.
Grace period	The days after a failed renewal during which the app still works, with a warning. See Grace period & past due.
Past due	A subscription whose renewal payment failed.
Coupon	A discount code entered at checkout. See Coupons & referrals.
Referral	A reward for introducing another business to Kapda Stock.

Data & app#

Term	Meaning
Workspace	Your business's private, isolated copy of every table in the app. See Your workspace & data isolation.
Soft delete / Recycle bin	Deleted records are hidden, not destroyed, and can be restored. See Soft delete & Recycle bin.
PWA	Progressive Web App — the app installed on your home screen from the browser. See Install as an app (PWA).
Offline queue	Sales recorded while offline, waiting to sync. See Offline mode & sync.
Backup record	One snapshot of your data saved to your Google Drive. See Google Drive backup & restore.
IST	Indian Standard Time (UTC+5:30). All dates in the app are shown in IST as DD/MM/YYYY. See Dates, timezone & currency.

Last updated 15/09/2026