Suppliers

Keep a register of the mills, wholesalers and traders you buy from — add suppliers, track what you owe them, record payments and create GST / non-GST twin ledgers.

Suppliers & POs (/app/suppliers) — Payables, POs and goods received — holds your suppliers at the top and your purchase orders below.

The whole section needs the Manager role or above; deleting a supplier needs Admin.

Add a supplier#

Click + Add supplier and fill in:

Field	Rules
Supplier name	Required, 2–120 characters.
Phone (+91)	Required.
GSTIN	Optional; typed in capitals.
Email	Optional, must be a valid email.
IFSC (JAKA0…)	Optional bank IFSC for payments — must be a valid IFSC format (for example a J&K Bank code starting `JAKA0`).

The suppliers list#

Column	Shows
Name	With a GST or Non-GST badge
Phone	Phone number
GSTIN	Or —
Payable	What you currently owe the supplier, highlighted when above zero
Actions	Record payment and the ⋯ menu (⧉ Clone (GST / non-GST twin), and for Admins 🗑 Delete supplier)

What you owe: the supplier ledger#

Each supplier has a ledger, just like customers:

Event	Effect on payable
Goods received against a purchase order	Increases by the value received at PO rates
Opening balance marked We owe	Increases
A payment to the supplier	Decreases
Opening balance marked Advance paid	Decreases

Payable = what you owe − what you have paid.

Pay a supplier#

Click Record payment on the supplier.
Enter the Payment amount (₹): and click Pay.

The payment is recorded as a bank transfer and reduces the payable balance. It cannot be more than you owe:

Nothing is payable to Supplier right now
Payment ₹X exceeds the payable balance of ₹Y

To record money paid in advance, create a clone with an Advance paid opening balance (below).

Clone: GST and non-GST twins#

⧉ Clone (GST / non-GST twin) creates a fresh, zero-balance ledger copied from the supplier — either without the GSTIN or as an exact copy — with an optional Opening balance of type We owe or Advance paid. Use it to bring over balances from your old books, or to keep GST and non-GST purchases from the same party apart.

Delete a supplier#

🗑 Delete supplier (Admin) asks Move "name" to the recycle bin?. The supplier's purchase orders and ledger are kept, and an Admin can restore the supplier from the Recycle bin.

Error messages#

Message	Cause
Invalid IFSC code format	Check the IFSC, or leave it blank.
Supplier not found	The supplier was deleted.
Nothing is payable to … right now	The balance is zero.

Last updated 15/09/2026