Skip to content
Kapda StockDocs

Shop email (Gmail)

Connect your shop's own Gmail with a Google app password so invoices, purchase orders, reminders and shop alerts are emailed from your address — and replies come back to you.

Settings → Email (your Gmail) connects your shop's Gmail account. Kapda Stock then sends your shop's emails from your own address, with your shop's name, so customers and suppliers who reply reach you directly. Owner or Admin.

What goes from your Gmail#

  • Invoices sent with Dispatch (with the PDF attached)
  • Payment reminders
  • Purchase orders to your suppliers
  • Google review requests, when you switch on email
  • Shop alerts to the owner, such as the 9 AM low-stock alert and failed UPI Autopay payments

Kapda Stock's own emails to you — welcome, password resets and your subscription receipts — come from Kapda Stock, not your Gmail.

Connect Gmail#

Google does not allow your normal Gmail password here. You create a separate 16-letter app password just for Kapda Stock. It takes about two minutes.

  1. Turn on 2-Step Verification

    Google only offers app passwords on accounts with 2-Step Verification. Open Google takes you to the right page.

  2. Create an app password

    Create app password opens Google's app-password page. Type the name Kapda Stock and create it. Google shows 16 letters — copy them.

  3. Paste and connect

    Enter the Gmail address and the App password (16 letters), then connect.

Kapda Stock signs in to Gmail and emails you a test message, and only saves the login when that works. The app password is stored encrypted and is never shown again or written to any log.

Change or disconnect#

  • Change Gmail connects a different address the same way.
  • Disconnect Gmail? — Kapda Stock will stop emailing invoices, purchase orders and reminders until you connect a Gmail again.

If Google cancels the app password — for example after you change your Google password — sending stops with reconnect your Gmail, and Settings shows the error. Create a new app password and connect again.

Limits#

Each shop can send up to 400 emails a day through Kapda Stock. Members without the Admin role see Ask the shop owner or an admin to connect a Gmail.

Last updated 11/11/2026