Collections
Group seasonal stock into collections such as Winter or Wedding, and switch a whole collection off to hide it from POS search and your website until the season returns.
Collections — Seasonal stock · switch a collection off to hide its products from POS and your website. Open them from Inventory → ⋯ → Manage collections (/app/inventory/collections).
A collection is a label for stock that belongs to a season or an occasion: Winter, Pre-winter, Summer, Wedding, Eid. A product can be in several collections. A product in none is year-round stock and always shows.
Everyone can see collections. Adding, renaming, deleting, switching them and tagging products need the Manager role or above.
Create and manage collections#
| Action | How |
|---|---|
| Add | New collection, type the name |
| Rename | Edit the name in the list |
| Switch on or off | The In POS switch on the collection's row |
| Delete | Delete collection — a soft delete; its products are not touched |
The list shows each collection with its number of Products, the In POS switch and when it was Created. No collections yet. Add one above, then tag products from the Inventory page.
Put products in a collection#
- One product — the product's Collections action in Inventory, or the collection chips on the + Add product form.
- Many products — Select to tag collection in Inventory, tick the products, and add them to (or remove them from) a collection in one go.
- Bulk import — a
collectionscolumn such asWinter|Wedding. The collections must exist first. See Bulk import. - Scanned supplier bill — new products created from a scanned bill can go straight into collections.
The Inventory list has a Collections column and a collection filter, and purchase-order and Job Work product pickers show each product's collections.
What switching a collection off does#
When a collection is off, its products disappear from:
- POS product search, and
- your shop website,
unless the product is also in another collection that is on. Year-round products are never hidden. The POS shows which collections are on.
Nothing else changes: stock, prices, reports and past invoices stay as they are. Switch the collection on again when the season comes back.
Collections elsewhere#
- Catalogue — filter the product picker by collection (off ones too, marked Off) and add a whole collection at once.
- Inventory valuation — shows stock value by collection.
Related#
Last updated 11/11/2026