Inviting & managing members

Add team members with a temporary password and access level, see who is active, change access, remove someone's access, and how members count against your plan.

Team & Access (/app/users) is where the Owner and Admins add staff logins and control what they can do. Only the shop owner or an admin can manage team members and their access.

The header shows N active members — new members count against your plan's user limit.

Add a member#

Click Add team member.
Enter Name (2–80 characters), Email (their login — must not already be used in your business) and optionally Phone (+919876543210).
Set a Temporary password — at least 12 characters.
Under Access, pick a preset — Read only, Read & write or Full access — and adjust sections in the matrix if needed. See Module access matrix.
Click Add member.

Kapda Stock does not email the new member. Give them:

your business username,
their email, and
the temporary password,

and ask them to sign in at /app/login and change their password with Forgot password? if they want their own. See First login & 2FA.

The member list#

Column	Shows
Name	Member's name
Email	Login email
Access	Owner, Full access, Read & write, Read only, or Custom
Status	Active or Removed
⋯	Edit access, Remove access (not shown for the Owner)

Change a member's access#

Choose Edit access. The panel shows name · email and the matrix. Change presets or cells and save — Access updated. It takes effect within about a minute.

Remove a member#

Choose Remove access and confirm Remove name's access? They will no longer be able to log in.

The member is signed out everywhere straight away and can no longer log in (This account is no longer active. Please contact support.).
Their past work — invoices, payments, stock movements — stays in the records.
They show as Removed and no longer count towards your plan limit.

You cannot remove yourself, and the Owner cannot be removed.

Error messages#

Message	Cause
A user with this email already exists	Use a different email.
Choose an access level or set module permissions	Pick a preset.
You cannot deactivate yourself	Ask another Admin or the Owner.
You cannot change your own access	Ask another Admin or the Owner.
Plan limit reached: …	Upgrade or remove an unused member.

Last updated 15/09/2026