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Messages & SMS

Bulk payment reminders, your own message templates, Canva banner templates and the combined WhatsApp/SMS message history.

Messages (/app/messages) — WhatsApp, SMS and email — plan quotas enforced, bulk sends limited to 3/hour — is where you message many customers at once. Open it from WhatsApp → Bulk campaigns & templates →.

Bulk sends need the Manager role or above.

Bulk payment reminder#

WhatsApp + SMS to every customer with an outstanding balance. Click Send reminders now. Each customer gets a reminder with their outstanding amount; a summary shows how many were sent, queued, blocked or failed.

For a gentler, automatic approach that escalates over time, use the recovery ladder.

Message history#

The latest messages across channels — Channel, Template, Recipient, Status, Sent (IST). Empty state: No messages yet.

🎨 Marketing banners (Canva)#

Textile-ready templates — edit in Canva (free plan) and download for WhatsApp broadcasts. Kapda Stock does not send offers or festival greetings; share banners from your own WhatsApp. Each card has Open in Canva ↗.

✍️ Template editor#

Message templates are reusable texts with {variables} such as {customer_name}, {amount}, {invoice_no}, {due_date} and {business_name}.

  • Built-in templates (marked built-in) are used by the app's automations and cannot be deleted.
  • Your templates: enter a name (template_name — 3–50 lowercase letters, digits and _), choose the channel, write the text (Hi {customer_name}, … use {variables} freely) and click Save template.
  • Preview shows the text with sample values (for example Bashir Ahmad, 15/07/2026, Demo Textiles).
  • Delete asks Delete template "name"?.

Your templates appear in Prefill from a template… when sending a custom WhatsApp message.

SMS#

SMS is sent through the platform's SMS gateway (MSG91) when the platform has it configured. Invoice dispatch, payment links and bulk reminders send SMS alongside WhatsApp.

Last updated 15/09/2026